Your company and customer information must be disposed of properly when it’s no longer needed. The proper destruction and disposal of sensitive material is ultimately your responsibility, and that includes anything your employees have disposed of.
Procedures and Protocols
Having written policies and procedures in place to dispose of information properly is crucial to ensuring employees understand what you expect from them. Without these in place, there is no way to know for certain how each of your employees is disposing of information individually, so there is no document control.
If there isn’t a written procedure in place, you never know, some employees might be taking shredded paper home to line their bird cage while others are disposing of it properly according to HIPAA guidelines. Getting your polices and procedures under control is the first step in ensuring your employees are disposing of information properly, and securely.
Once you have procedures in place that meet state and federal guidelines, depending on the kind of information you need to dispose of, the next and most important step in the process is training your employees on your expectations. Even if the nature of your business means the information you handle isn’t directly governed by legislation, company intellectual property or financial information may be on information your employees handle, and subsequently dispose of.
Developing and implementing secure destruction policies and procedures and training your employees will help to ensure that sensitive information is being disposed of properly, and legally. Consistently following up with your training annually will give your employees the tools they need to meet your expectations.Taking a small amount of time to remind people of proper procedures is efficient and just as effective as holding scheduled meetings, possibly even more so.
Shred Alaska, Inc. can help you develop and implement secure destruction policies and procedures, and can also assist in annual or recurring training for your employees to keep you in compliance!
Contact us today to see how we can help!