Privacy and Security Compliance; a Quick Reference Guide

privacy and security compliance

PRIVACY AND SECURITY COMPLIANCE

PRIVACY AND SECURITY COMPLIANCE

Our worldview is a transformation function in the delivery of document shredding and hard drive destruction services. This includes educating and providing that information to our clients. We have consolidated a list of the most important privacy and security compliance requirements for you to download and keep as a reference guide.

Shred Alaska, Inc. offers personalized document destruction consultation in order to determine the right service to best meet your business needs. Our services are designed to provide businesses with a piece of mind regarding their data privacy and security as well as ensuring full compliance with regulatory requirements.Shred Alaska, Inc. can help you reach compliance with the following regulations:

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shred-alaska-hipaaThe Health Insurance Portability and Accountability Act of 1996 (HIPAA) contains privacy protection provisions that apply to health information created or maintained by health care providers who engage in certain electronic transactions, health plans, and health care clearinghouses.


shred-alaska-hitechThe Health Information Technology for Economic and Clinical Health (HITECH) Act, enacted as part of the American Recovery and Reinvestment Act of 2009, was signed into law on February 17, 2009, to promote the adoption and meaningful use of health information technology.


shred-alaska-factaFACTA (Fair and Accurate Credit Transactions Act) is an amendment to FCRA (Fair Credit Reporting Act ) that was added, primarily, to protect consumers from identity theft.


shred-alaska-red-flag-compliantThe Red Flags Rule was created by the Federal Trade Commission (FTC), along with other government agencies such as the National Credit Union Administration (NCUA), to help prevent identity theft. The rule was passed in January 2008, and was to be in place by November 1, 2008.


shred-alaska-Fair-Credit-Reporting-ACTThe Fair Credit Reporting Act (FCRA) is a federal law that regulates how consumer reporting agencies use your information.


shred-alaska-GLBAThe Gramm–Leach–Bliley Act (GLBA), also known as the Financial Services Modernization Act of 1999 and commonly pronounced ″glibba″, (Pub.L. 106–102, 113 Stat. 1338, enacted November 12, 1999) is an act of the 106th United States Congress (1999–2001).


shred-alaska-ITPEAIdentity Theft Penalty Enhancement Act: The Act states, “Whoever, during and in relation to any felony violation… knowingly transfers, possesses, or uses, without lawful authority, a means of identification of another person shall, in addition to the punishment provided for such felony, be sentenced to a term of imprisonment of 2 years.”


shred-alaska-SOXSarbanes–Oxley, Sarbox or SOX, is a United States federal law that set new or expanded requirements for all U.S. public company boards, management and public accounting firms. There are also a number of provisions of the Act that also apply to privately held companies, for example the willful destruction of evidence to impede a Federal investigation.

 

Contact us today to see how we can help you follow proper paper shredding protocol.

Shred Alaska provides on-site shredding services, walk-in retail shredding, one-time file purge services and fully monitored hard drive destruction. Shred Alaska is here to partner with you to ensure your Data Storage Records Disposal is where it needs to be!

Get In Touch

 

Our Company Philosophy

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Shred Alaska Company Philosophy

Company Philosophy &  Perspectives

Shred Alaska, INC is an Alaskan-owned and operated company serving all of Southcentral Alaska with professional, secure, dependable document destruction services. Shred Alaska offers both onsite and offsite services destruction of paper documents and hard drives. Shred Alaska guarantees that when their services are utilized, no legible piece of paper or electronic device will leave their hands without being destroyed.

The core business practices at Shred Alaska are structured around integrity and security. The entire team is trained and dedicated to providing the highest level of service to their clients. Shred Alaska works in compliance with HIPAA (Health Insurance Portability and Accountability Act) regulations. Shred Alaska maintains an A+ rating with the Better Business Bureau. As well, has been recognized as the Outstanding Business Recycler by Alaskans for Litter Prevention and Recycling (ALPAR). Their extensive recycling program delivered the largest volume of materials to the Anchorage Recycling Center in 2014. Shred Alaska’s efforts provided 5.2 million pounds and 57 million pounds of recycled material since their business began. The company has helped over 3,200 businesses set up and maintain a paper shredding system and paper recycling program.

Shred Alaska is certified by NAID (the National Association for Information Destruction) for both mobile and plant-based document destruction. This certification follows a strict audit of our procedures and practices, and guarantees that the company provides the highest possible level of security.

Contact us today to see how we can help you follow proper paper shredding protocol.

Shred Alaska provides on-site shredding services, walk-in retail shredding, one-time file purge services and fully monitored hard drive destruction. Shred Alaska is here to partner with you to ensure your Data Storage Records Disposal is where it needs to be!

Get In Touch

Ptarmigan Pediatrics Client of the Month – June 2016 !

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Ptarmigan Pediatrics Client of the Month

Proud to announce Ptarmigan Pediatrics Client of the Month June, 2016!

Ptarmigan Pediatrics saw it’s first patient on September 18, 2008 and has been serving Alaskan patients for over 8 years. As their client base grows in the valley, so have their services. They stay committed to providing a small town, small-clinic and personalized service for all of their patients.

Ptarmigan Pediatrics created at the brainchild of US Air Force pediatricians Dr. Laura Peterson, M.D. and Dr. Bruce Hess, D.O. for several years. They understand the needs of Alaskans and are dedicated to providing the highest of quality pediatric care in Southcentral Alaska.

Check Out They are Saving Energy!

Ptarmigan Pediatrics is treating Alaskan patients AND loving the state we live! By partnering with Shred Alaska they are showing their commitment to protecting patients sensitive documents and recycling that waste! We appreciate their ongoing commitment to the Shred Alaska recycling efforts. Check out their contributions for the following year along with trees saved and energy stats!

Ptarmigan Pediatrics Recycle Stats 2016

 

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A special thanks to this amazing Alaskan health care facility for allowing Shred Alaska, Inc. to work side by side to ensure that we are honoring the legacy of Alaska, our health and well-being, and our environment.

Does Your Health Care Facility Need Alaska Commercial Paper Shredding?

If you are an Alaskan health care facility, such as Ptarmigan Pediatrics and need shred bins for your office contact Shred Alaska today to set up an initial consultation for services. Check out our A+ Better Business Bureau Alaska rating,our recycling stats! Shred Alaska is a premier document destruction service that is NAID certified.

Shred Alaska also offers one-time purge services for organizations storing boxes and files that need to be destroyed. We offer an easy and effective way to purge unwanted files. Our document destruction services, protects your patients from any security exposures in a regulated and efficient manner. Contact us today for an on-site quote.

Come partner with Shred Alaska and Read more about this amazing client, Ptarmagin Pediatrics, by visiting their site at ptarmiganpediatrics.com or like their page on facebook!

Drop Off Documents For Shredding

Drop-Off-Documents-For-Shredding-feature

Once you’ve decided it’s time to start shredding your business or personal documents, you might decide that using a drop off shredding service is the best way to start. There are a few guidelines to remember to ensure items are ready for a drop off shredding service. Shred Alaska Inc. can shred almost anything, but there are a few things that can’t be shredded along with your sensitive documents.

Drop-Off-Documents-For-Shredding

Binding

Many people think you have to remove staples, paper clips, and other binding from documents before dropping them off for shredding but our shredders can handle shredding these items with your documents. You can drop your documents into one of our empty bins still in the manila folders, envelopes, and tie-close envelopes. Don’t worry about spiral bound notebooks either, those can go through the shredder as well. If the item you want to shred is questionable, either give us a call, view our can and cannot shred summary, or set it aside and ask when you drop off your documents for shredding.

Package

As long as you’re able to carry it, the packaging for dropping off your documents isn’t very important. Cardboard boxes, banker’s boxes, trash bags, and plastic bags are all accepted at Shred Alaska Inc. Re-usable, free shred collection bags complete with a closing top, and a shoulder strap are available for pick up at our facility – which also helps you save $10.00 when you return with it for destruction. Shred Alaska can recycle your empty cardboard boxes (that are used for transport) at no charge for you as well when utilizing our drop off location.

Which Documents?

You may be putting together guidelines on what to shred and what documents can just be recycled. There are certain business documents like contracts, financials, tax documents, and anything with personal information that should, without question, be shredded. As a general rule, any personal or business junk mail you receive both can, and should be properly disposed of via a certified destruction process. There are other documents like extra flyers for events that have passed that don’t need to be shredded. They can simply be recycled. Of course, everything we shred is in fact recycled so erring on the side of caution is always encouraged. The rule of thumb for documents to drop off for shredding is if it has any information that can be used to hack your business or to steal someone’s identity, it should be securely shredded.

Non-Recyclable/Shreddable

There are some things that can’t be mixed in with items intended to be shredded. Newspapers, magazines, and phone books should not be put into the box with documents intended for destruction. Newspapers and phone books are made of thin, recycled paper and have thick binding that shouldn’t go through the shredder. Magazines have glossy paper that makes the shredded paper that comes out the other end undesirable to paper mills that accept recycled paper. Other items that shouldn’t be added to your stack of items to be shredded would include X-Ray films, Microfiche, Pharmacy Pill bottles, and other paper waste such as plates, cups, napkins, etc.

Non-Paper Business Information

Shred Alaska Inc. can take care of shredding your business documents even if they aren’t in paper form. Many business documents are saved on hard drives, thumb drives, and compact discs that you need to destroy as well. Keep these items separate from your paper goods when you are preparing to drop them off.

Other media such as VHS tapes and film that is related to your business and needs to be destroyed can also be packaged up and dropped off for shredding. Shred Alaska offers convenient hard drive destruction at our retail drop off location.

At Shred Alaska Inc., your business document destruction is important to us and we are very careful to ensure everything has been destroyed properly.  Our facility is fully set up for witnessed destruction of your materials to give you peace of mind in knowing that all of your items have been properly destroyed.

We are AAA certified by NAID (the National Association for Information Destruction) so you can be sure your private documents are handled securely and professional through final destruction.

Contact us today to arrange a time to drop off your business documents for shredding!

Shred Alaska is a premier document destruction service located in Anchorage Alaska. They offer a convenient place to shred paper or hard drives. Shred Alaska provides secure document destruction of all of you sensitive documents.

Shred Alaska contributes to Alaska recycling efforts by recycling all of the shredded material that is deemed appropriate for recycle. Shred Alaska is your number one resource when searching for places to shred paper in Anchorage Alaska!

Not sure what you can shred or will it shred?  Check out what you can shred for more information. Need a place to shred paper? Just stop in during our convenient walk-in destruction service for our easy retail drop in location. We will shred your materials as you watch, or take a shred bag home and fill it up for an even more convenient shredding option.

Is Your Health Care Facility Following Paper Shredding Protocol?

Paper-Shredding-Protocol

Your patients put their trust, and identities, in your hands. Shredding patient paperwork that is no longer needed for their files is a crucial part of keeping your patient’s safe. Part of HIPPA requires medical records be destroyed thoroughly, following standard methods and procedures.

Paper-Shredding-Protocol

Supervise Records

One of the most common ways privacy breaches occur is when records are left unsupervised.Leaving records in door holders where other patients walk by unsupervised, for example on their way to the bathroom or exit, leaves your healthcare facility vulnerable to a breach of privacy.One snatch of a file leaves a patient’s medical and private information in the hands of someone with less than good intentions and your facility is at fault.

Paper Shredding Protocol

 

Confidential Waste

Any item containing patient identifiable information or items which may otherwise be commercially sensitive or impart significant information to a third party.
  • Medical records
  • Patient record extracts
  • Any data collated under a duty of confidentiality
  • Staff records
  • Financial Records
  • Performance data
  • Job applications or candidate records or interview notes
  • Payroll records
  • Patient identifiable information
  • Secure forms, letterheads, or record books

 

Training

Do you have a training program in place to ensure records are being regarded in the correct manners? A consistent, clear training program will ensure new employees understand your healthcare facility’s procedure for record shredding and existing employees get the refresher they may need after falling into a state of complacency.

Importance of Procedures

There are some procedures that may be overkill- which pens to buy or how often to check the toner- but some procedures, those that effect your patient’s personal information, are mission critical. Ensure your shredding procedures are treated as such. Your employees need to understand that their handling of patient medical records is an important part of the business and that you place your trust in them, as do your patients.Following proper paper shredding protocol is not only important for day to day business but it is important for your healthcare facility’s reputation. Law requires a record breach be announced and any question of security with your facility may cause a patient to seek treatment elsewhere.

Contact us today to see how we can help you follow proper paper shredding protocol.

Shred Alaska provides on-site shredding services, walk-in retail shredding, one-time file purge services and fully monitored hard drive destruction. Shred Alaska is here to partner with you to ensure your Data Storage Records Disposal is where it needs to be!

Get In Touch

Sustainable and Secure Document Destruction

Sustainable-and-Secure-Document-Destruction_feature

Developing a secure plan for handling document destruction and remaining compliant is vital to any organization handling sensitive documents. Work alongside a  company that can boost Sustainable and Secure Document Destruction.

Sustainable-and-Secure-Document-Destruction

Sustainable and Secure Document Destruction

With many people focused on our own futures and those of our children, recycling and sustainability are at the forefront of many business’s missions.  The shredding industry is no exception.  Paper waste is unnecessary and since many people accidentally or unnecessarily print documents, recycling those documents is important. Many can just be dropped in the recycling bin and minimally processed since the fibers stay intact.

If you are looking for a cutting edge shredding service for your business, be sure to find one that recycles the paper they shred.  If they can’t answer the question about recycling for you, your answer should be no! Shred Alaska partners with the Anchorage recycle center to ensure that all of the results of our shredding- are recycled.

Recycling

Some trends are worth grabbing onto and many of the trends in paper shredding are for the greater good, like recycling and secure document destruction.

You may be putting together guidelines on what to shred and what documents can just be recycled. There are certain business documents like contracts, financials, tax documents, and anything with personal information that should, without question, be shredded.

As a general rule, any personal or business junk mail you receive both can, and should be properly disposed of via a certified destruction process.
There are other documents like extra flyers for events that have passed that don’t need to be shredded.

They can simply be recycled. Of course, everything we shred is in fact recycled so erring on the side of caution is always encouraged.
The rule of thumb for documents to drop off for shredding is if it has any information that can be used to hack your business or to steal someone’s identity, it should be securely shredded.

Document Destruction

Shred Alaska, Inc. utilizes an entire fleet of shredding trucks to completely destroy sensitive documents all throughout Southcentral Alaska. We provide Commercial Shredding Services by utilizing high-performance hammermill shredders, dubbed the “Paper Predators,” built by UltraShred, the leading manufacturer of mobile heavy-duty shredding equipment. We destroy your documents on site at your business. Shredding your business documents has never been so convenient.

Shred Alaska provides on-site shredding services, walk-in retail shredding, one-time file purge services and fully monitored hard drive destruction. Shred Alaska is here to partner with you to ensure your Data Storage Records Disposal is where it needs to be!

Get In Touch

FREE SHRED EVENTS Cornerstone Home Lending, INC

FREE-SHRED-EVENTS

FREE SHRED EVENTS

HOMER June 29th & SOLDOTNA June 30th by Cornerstone Home Lending, INC
FREE-SHRED-EVENTS

 

Cornerstone Home Lending, INC would like to show their customer appreciation by hosting TWO FREE SHRED EVENTS! On consecutive days in June our event will occur on Wednesday, June 29th in Homer and Thursday, June 30th in Soldotna. Bring up to 200lbs per person, for free shredding services provided by Shred Alaska

Please feel free to share our FREE SHRED EVENT with family and friends. You can receive up to 200lbs of paper destruction for FREE!

Homer Event # 1 on Wednesday June 29th: 3545 Greatland Street Homer, Alaska 99603
Date: Wednesday June 29, 2016
Time: 10:00am to 1:00pm

Soldotna Event # 2 on Thursday June 30th: 44045 Kalifornsky (K-Beach) Beach Rd Soldotna, Alaska 99669
Date: Thursday June 30th, 2016
Time: 10:00am to 1:00pm
Questions? Contact: Melissa Harmel 907-227-2817 or mharmel@houseloan.com

 


Shred Alaska is a premier document destruction service located in Anchorage Alaska. They offer premium document destruction services for commercial paper shredding, walk-in (retail) shredding, hard drive destruction as well as one-time file purge services. Shred Alaska provides secure document destruction of all of you sensitive documents.

Shred Alaska contributes to Alaska recycling efforts by recycling all of the shredded material that is deemed appropriate for recycle. Shred Alaska is your number one resource when searching for places to shred paper in Anchorage Alaska!

Not sure what you can shred or will it shred? Check out what you can shred for more information. Need a place to shred paper? Just stop in during our convenient walk-in destruction service for our easy retail drop in location. We will shred your materials as you watch, or take a shred bag home and fill it up for an even more convenient shredding option.

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Data Storage Records Disposal, and Security Breach Laws

Data-Storage-Records-Disposal

Data-Storage-Records-Disposal

Data Storage, Records Disposal management is vital to a healthy organization. Printed material and PCs pretty much record each exchange made by a business. So keeping this data sorted out, exact, and secure, is critical to ensuring the classified data it contains.

Here are vital parts of record administration rules:

Staying Lawful and Compliant

Legal compliance is the process or procedure to ensure that an organization follows relevant laws, regulations and business rules.

Every organization has requirements, by law, that must be adhered too dependent upon their legal classification to do so. It’s the responsibility of the organization to know and adhere to these laws. Having a partner like Shred Alaska who are held to extremely high regulations by NAID, can help to give you peace of mind.

Shred-All Policy

Having a Shred all policy in place for your business is vital and Shred Alaska can help set it up for you. Human error accounts for 30% of data breaches in the business sector. This large percentage requires that documents should have a trail policy of how to handle their life cycle from creation to destruction. Confidential material are the primary source of security breaches in small business.

Employee Policy

Developing and implementing secure destruction policies and procedures and training your employees will help to ensure that sensitive information is being disposed of properly, and legally. Consistently following up with your training annually will give your employees the tools they need to meet your expectations.Taking a small amount of time to remind people of proper procedures is efficient and just as effective as holding scheduled meetings, possibly even more so.

Document Destruction

Shred Alaska, Inc. utilizes an entire fleet of shredding trucks to completely destroy sensitive documents all throughout Southcentral Alaska. We provide Commercial Shredding Services by utilizing high-performance hammermill shredders, dubbed the “Paper Predators,” built by UltraShred, the leading manufacturer of mobile heavy-duty shredding equipment. We destroy your documents on site at your business. Shredding your business documents has never been so convenient.

Shred Alaska provides on-site shredding services, walk-in retail shredding, one-time file purge services and fully monitored hard drive destruction. Shred Alaska is here to partner with you to ensure your Data Storage Records Disposal is where it needs to be!

Get In Touch

Our Business Environment

business-environment

business-environment

OUR CORE SERVICES

On-site Destruction

Shred Alaska, Inc. utilizes an entire fleet of shredding trucks to completely destroy sensitive documents all throughout Southcentral Alaska. These are high-performance, high security, hammermill paper shredders, manufactured by UltraShred, a leading manufacturer of mobile heavy-duty shredding equipment. Learn More →

Retail (Walk-In) Destruction

Shred Alaska, Inc. also offers a walk-in service for clients with smaller amounts of paper and documents to destroy. If you have less than 1000 pounds of paper to shred, bring it to our walk-in facility. Learn More →

One-time Paper Shredding Service (File Purge Services)

Our one time purge service is for businesses and individuals that may not need regular shredding services. This convenient one time paper shredding service provides an option for destruction of their unwanted, sensitive documents and papers. Learn More →

Hard-Drive Destruction

Our state-of-the-art shredders can reduce your drives to shredded scrap metal in a matter of seconds, making information retrieval from them absolutely impossible. If you like, you can watch the destruction as well via closed circuit television. Learn More →

On-Site Scheduled Service Destruction

We don’t just service Anchorage businesses – we travel all over Southcentral Alaska, destroying documents wherever we roam. Learn More →


NAID AAA Certification

NAID AAA Certification

Shred Alaska was the very first NAID (the National Association for Information Destruction) certified document destruction company in Alaska. We consistently lead the Alaska market by providing accountable transparency in our services. Being certified by NAID for both mobile and plant-based document destruction. This certification follows a strict audit of our procedures and practices, and guarantees that you will receive the highest possible level of security, every time. Following is what it means to be NAID AAA Certified below:

  • All NAID certified service providers are subject to regularly scheduled, onsite audits by trained, accredited security professionals.
  • The program requires written policies and procedures for each company to ensure incident response preparedness, employee training, and regulatory compliance.
  • Accredited auditors review employee background screening and training, compliance with written procedures, access controls, operational security, destruction equipment, and confidentiality agreements.
  • A customer may request an audit report to monitor the service provider and to ensure they meet the regulatory risk assessment requirements.
  • A customer may monitor compliance by subscribing to email notifications of the service provider’s certification renewal, audit, or lapse.
  • The Certification Review Board and the Certification Rules Committee oversee the program’s integrity, Oversight both of which contain industry veterans and outside, accredited professionals.
  • All documents and specifications are available to the public for free and online.
  • More than 1,000 operations on five continents are certified by NAID, including mobile, plant-based, paper, and computer destruction services.
  • Certification is acknowledged by accreditation programs, such as International Association of IT Asset Managers, the Institute of Certified Records Managers, and the R2 IT asset recycling program certification offered by the Sustainable Electronic Recycling Institute.

Shred Alaska LLC BBB AccreditedA+ BBB Rating

Our diligence and commitment to the highest quality of document shredding and hard drive destruction services have earned us A+ rating from the Better Business Bureau. Beginning with the initial consultation, to the final delivery of services, our business process is seamless. Moreover, our customers have only good words to say about us. We are proud of our achievement.


COMPLIANCE

Shred Alaska, Inc. offers personalized document destruction consultation in order to determine the right service to best meet your business needs. Our services are designed to provide businesses with a piece of mind regarding their data privacy and security as well as ensuring full compliance with regulatory requirements.Shred Alaska, Inc. can help you reach compliance with the following regulations:

  • shred-alaska-hipaaThe Health Insurance Portability and Accountability Act of 1996 (HIPAA) contains privacy protection provisions that apply to health information created or maintained by health care providers who engage in certain electronic transactions, health plans, and health care clearinghouses.
  • shred-alaska-hitechThe Health Information Technology for Economic and Clinical Health (HITECH) Act, enacted as part of the American Recovery and Reinvestment Act of 2009, was signed into law on February 17, 2009, to promote the adoption and meaningful use of health information technology.
  • shred-alaska-factaFACTA (Fair and Accurate Credit Transactions Act) is an amendment to FCRA (Fair Credit Reporting Act ) that was added, primarily, to protect consumers from identity theft.
  • shred-alaska-red-flag-compliantThe Red Flags Rule was created by the Federal Trade Commission (FTC), along with other government agencies such as the National Credit Union Administration (NCUA), to help prevent identity theft. The rule was passed in January 2008, and was to be in place by November 1, 2008.
  • shred-alaska-Fair-Credit-Reporting-ACTThe Fair Credit Reporting Act (FCRA) is a federal law that regulates how consumer reporting agencies use your information.
  • shred-alaska-GLBAThe Gramm–Leach–Bliley Act (GLBA), also known as the Financial Services Modernization Act of 1999 and commonly pronounced ″glibba″, (Pub.L. 106–102, 113 Stat. 1338, enacted November 12, 1999) is an act of the 106th United States Congress (1999–2001).
  • shred-alaska-ITPEAIdentity Theft Penalty Enhancement Act: The Act states, "Whoever, during and in relation to any felony violation... knowingly transfers, possesses, or uses, without lawful authority, a means of identification of another person shall, in addition to the punishment provided for such felony, be sentenced to a term of imprisonment of 2 years."
  • shred-alaska-SOXSarbanes–Oxley, Sarbox or SOX, is a United States federal law that set new or expanded requirements for all U.S. public company boards, management and public accounting firms. There are also a number of provisions of the Act that also apply to privately held companies, for example the willful destruction of evidence to impede a Federal investigation.

AWARDS

Shred Alaska was recognized as the 2014 Outstanding Business Recycler for our extensive recycling program that delivered – 5.2 million pounds and 57 million pounds since their business began. Shred Alaska helped over 3,200 businesses recycle their waste last year.

 

Shred Alaska provides on-site shredding services, walk-in retail shredding, one-time file purge services and fully monitored hard drive destruction. Shred Alaska is here to partner with you to ensure your 2016 year is secure and safe. Get In Touch