Your employees are your front-line in protection against information theft, but they might also be your biggest risk.
There are many ways to keep your information safe and it all starts with your employees and how they handle information.
Depending on how your files are handled, some or all of your employees may have access to personal information for you, your clients, and your other employees.Proper document storage, both hard copy files and electronic copies, is one of the best ways to ensure only the right people have access to private information.Asking your IT department to lock down server access, or certain folders on a server, can help keep employees from accidentally stumbling upon private files.Locked filing cabinets, offices, and secure shred bins – as well as implementing a “Clean Desk Policy” will keep human resources and accounting information safe from unnecessary or unauthorized access.
If you have stored documents that are no longer needed, Shred Alaska offers a one-time purge service that can handle that exposure.
Know Your Employees
It would be great if we could hire the people we knew and trusted but working with friends and family doesn’t always work. Having a thorough non-disclosure policy, a clean desk policy and a regular training program is a good rule of thumb to have in place with all employees who may have access to information.
Federal laws regarding protection of customers and employees confidential information include the Fair and Accurate Credit Transactions Act (FACT Act) and the Fair Credit Reporting Act (FCRA). Courts are prepared for holding employers liable for losses of their employees’ confidential information, even in the absence of a specific law requiring them to protect it.
Avoid Temps (If Possible)
One of the most nerve-wracking things about administrative work is that it is often done by temps! Allowing temp employees to file documents that may contain personal or financial information can be a risky practice. Getting temps from a reputable company that does their own background checking helps, but if you can avoid it, never leave them alone with files they can use to compromise any identifying or bank information. It’s unfortunate that trust isn’t something we can give freely, but in a day and age when information theft is so common, it is your responsibility to keep trusted information safe any way you can.
Contact us today to see how we can help with your information security needs.
Shred Alaska provides on-site shredding services, walk-in retail shredding, one-time file purge services and fully monitored hard drive destruction. Shred Alaska is here to partner with you to ensure your Data Storage Records Disposal is where it needs to be!Get In Touch