Anyone and anything can be hacked, which can spell trouble for a business. While larger companies like Yahoo and Sony can afford bad publicity, smaller companies can find their growth stymied for years after one security breach. Even medium-sized companies could get knocked down a knock should a breach be publicized during a crisis. Fortunately, there are a few low-tech things you can do that can increase your cybersecurity.
1. Keep Screens Protected
The simplest way someone can steal information is by simply looking at it. There’s very little that can stop someone from glancing at an unprotected screen and memorizing a few important details, with the worst part being that no one may ever realize that anything was stolen. While this might not be a problem at the office, people work at other places all the time.
Privacy filters, screensavers with passwords, and simply having your back to the wall while you’re working, can all protect company information. You should also make sure any and all security cameras aren’t pointed at any important screens.
2. Make Employees Security Conscious
Loose lips sink not only ships, but companies as well. You could keep your lips as tight as you want, but you’re not the only one with critical information. Just one employee letting slip that you have a new product but not the patent can destroy months or years of planning.
Remind employees to keep from sharing important customer or product information with other people. It doesn’t matter who it is – significant other, best friend, parents – private information must stay private. Make sure all forms and documents containing similar information is heavily monitored. If possible, redact sensitive items.
3. Increase Physical Security
Cybersecurity and physical security must go hand-in-hand to be effective. It doesn’t matter if you have the best firewalls or encryption if people can just open your file cabinet and get information that way. Security should be tight, especially in public workspaces.
After meetings, erase whiteboards and dispose of any detailed but unneeded paperwork. Make sure only trusted personnel can access any and all shredders, and that your printers are locked and require a password upon pick-up of any printed materials.
4. Develop a Paper Shredding System
Employees may dutifully empty their files, only to find that the boxes of paper destined for shredding is not picked up. Imagine the nightmare of boxes of files containing sensitive or confidential information sitting in piles on the floor waiting days or weeks at a time for in-house shredding, taking up valuable space while also posing a workplace hazard in the meantime!
Contracting to have documents destined for shredding securely placed in locked containers, and destroyed onsite will save you money and your employees time while giving your business and your clients a valuable sense of security they otherwise would not have.
These measures may seem draconian, but if you want your business and customer information safe, you must enact them. Make sure employees understand the important or protecting vital information. Have everyone sign non-disclosure agreements to cover yourself legally. Protect your information and you protect the company.